Logistics UK has launched a new service to help organisations meet their legal responsibilities towards grey fleet employees.
Grey fleet employees are those who use their private vehicles for business travel. The UK grey fleet is estimated to include 14 million vehicles.
The new service, Grey Fleet Checks, launched in collaboration with Vizion, comes after research revealed that many organisations are unaware of their legal responsibilities to employees who use their own vehicles for work purposes and as a result could be risking compliance.
Analysis found that almost half of grey fleet drivers have not been asked to show their driving licence or MOT certificates, with more than half of employers wrongly assuming that responsibility rests with the employee.
Legal responsibility
Logistics UK’s director of partnerships and digital services Jemma James said: “Many organisations do not appreciate that their legal responsibility for grey fleets is exactly the same as for the vehicles they operate directly.
“Privately owned vehicles used for work are classed as work equipment and, if not properly managed, can expose organisations to serious legal and financial risks: breaching health and safety legislation can result in unlimited fines for organisations and in serious cases individuals can face up to two years in prison.
“Vision’s new Grey Fleet Checks service is a smarter way to manage these checks and has a direct link with the DVLA for real-time data validation and insurance documents are checked using AI and human verification to confirm business coverage.
“All the data is stored within the Vision platform so is accessible from anywhere with an internet connection, and as the platform is fully customisable, organisations can collect information that meets their own company policies including vehicle age, Euro status, fuel type, mileage, driver age limits, and CO2 emissions.”
